Most people do not like being disorganized. Organization takes time, but when you get the hang of it, life becomes much easier. To be truly organized, you need to organize your space and organize your time, making sure you keep track of all your appointments and commitments
If you think you are a very disorganized person, you can learn to be organized. You will become an organized person as long as you’re willing to learn and practice.
What Does Good Organizational Skills Mean?
Good organizational skills are the abilities that let you stay focused on different tasks, and use your time, energy, strength, mental capacity, physical space, etc. effectively and efficiently in order to achieve the desired outcome. Here are some ways to achieve good and very useful organizational skills:
- Use a day planner
A day planner is a great way to keep your time organized. It will break down the week by day, allowing you to put in appointments or meetings for each day. It is especially useful if you have a lot of commitments throughout the day. Write down all of your commitments by hour in the day planner.
- Write Everything Down And Don’t Rely On Your Memory
Keeping your to-do, lists and other information written somewhere allows you to look back at it anytime, even when you’ve hit your head and forgotten your own name.
- Create A List Of Your Passwords In A Safe App Or Offline File
Passwords are very important in keeping your privacy and security. Unfortunately, using the same password for everything is bad, while having a lot of different passwords is secure but difficult to remember.Centralize your passwords and sensitive data using an app that allows you to create one password to secure all your other passwords. Or you can use any notebook to keep all your passwords safe and offline.
Does Being Organized Make You Happy?
The human brain is simply not a fan of clutter. In terms of your brain, simpler is better: there’s less to focus on and, inherently, fewer dangers around.
Clutter has a negative impact on psychology. It can make us feel stressed out, depressed, and anxious. Clutter hides dirt and decay; it can be an unhealthy environment. Your mind and body both know this and it will remain uncomfortable until you resolve the situation.
A decluttered room will be brighter, sunnier, and have superior air flow. Replacing some clutter with plants and opening your rooms to some natural sunlight can have an even better impact. If you’re questioning why you’re feeling slow and sluggish in your own home, this could be the answer why.
It isn’t just that decluttering can make you happy. Keep in mind that having clutter around could actually be the symptom rather than the cause. If you’ve noticed clutter piling up around you, then it could actually be a sign that maybe something isn’t quite right in your life. And that’s not a bad thing. Either way, the answer is to take control!
How Does Being Organized Help You?
Being organized will help you in multiple ways. Here are why you should be organized:
- To reduce the feeling of being overwhelmed.
- To achieve more in less time.
- To gain a sense of control.
- To set a good example for your kids.
- To project a better image to your clients, colleagues, and friends.
- To reduce your stress level.
- To clear your head of all the clutter.
- To gain energy and calm from your space.
- To make better use of your talents and skills.
- To have more time to spend on what’s important to you.
Tips to Be Organized
These are some pretty great benefits – but where should you start? Here are some items to consider organizing and how to tackle each.
- Your desk
Start by getting rid of any papers that can be recycled or shredded. This is usually the biggest part of clutter on a person’s desk. If a document contains confidential information, be sure to go the route of shredding, rather than recycling. For all other papers that you feel are important to keep, create a filing system and label items. Sort things out by client/customer, by project, alphabetically, by date, or whatever makes the most sense for you.
- Your computer files
If you work on a computer all day, you may want to ensure your files are organized in a manner that will make it easy for you to locate an item quickly. Be specific in terms of file names so you can conduct an easy search for a specific item when in a rush. This might not seem like a big deal, but it can be a huge time-saver.
- The company shared drive or file management system
For those who work in an office with their colleagues, you may have some sort of shared drive/filing system that is accessible by the entire company. As mentioned, file organization is key, but it becomes even more necessary when colleagues rely on one another to remain organized.
- Your calendar
Have a meeting or appointment to go to in the middle of the day? Have a project with a strict deadline? Add these to your calendar! Even for those who work outside of a traditional office such as contractors or service technicians may have several projects to work on in a given day, or potential clients to meet with. Avoid being late or double-booked by attaching an electronic calendar to your email.
- Shared filing cabinets
Even though there’s a lot of work done on our computers these days, if your industry requires a lot of paperwork, make sure things are filed neatly. A lot of companies keep paper copies around for several years for their records. Consider filing by year, alphabetically, by client name or by project name.
- Your cellphone
A great way to stay on top of things is to sync your phone with your work email, and also sync your phone with your calendar. There are also a number of apps that can help keep you organized at work.
- Your work vehicle
For those who have a job that operates out of their vehicle, such as a landscaper or plumber, you want to make sure your work vehicle is neat and clean. You’ll want to be able to find items quickly while you’re working, so try to organize any tools and items you need neatly in your vehicle to avoid clutter, which can lead to losing or misplacing items.
Conclusion
There are many tips and trick to be an organized person. This is very important as it also will increase your quality of life, your working environment and, most importantly, your health.